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Put yourself in the shoes of the PhD student. She spent 2 years of her life conducting a study and collecting data. She needs help with statistics and writing (this is very common). The person helping with this claims first authorship (in my field this is already questionable) and on top of this even wants to give the second authorship to their supervisor. I can't see how this is supposed to be fair to the PhD student. The post-doc at most deserves third or fourth author. Where is the advisor of this PhD student? You are doing their job (and in my field the advisor would be last author).

the student was acting up with me. Without me writing and the post-doc supervising, she will never be able to publish her work.

That's a quite serious issue here: as a PhD student she's supposed to learn to write papers. Otherwise how is she even going to write her own PhD? Maybe she's acting up not only because of the order of authors but also because she wants to be more involved in it, and I'd say rightfully so: a PhD student is not a research assistant, they are researchers at the training stage. It is the duty of the supervisor to provide them with this training, and that includes writing papers.

In my opinion, ideally she should write a significant part of the paper and get at least first or second author. This might involve a lot of back and forth with the supervisor until her part reaches adequate quality standards. If time constraints make this option unrealistic, I would suggest planning a future paper where she would do most of the writing and get first authorship. It might take some time and effort, but it's the right thing to do.

Generally the PhD student would be the first author, because it is her research. You would be the second author and the other postdoc the third. But typically she would also write the paper herself, and I do not understand why exactly this is not done in your case - whether she gave this job to you or whether you told her that she is not good enough herself. If she has at least tried it, but then "failed" in some way according to your assessment, she still deserves to be the first author.

If she however communicated clearly to you that you should do the writing part, then it would be okay that you are the first author and she the second author. But in this case, you should have told her that and talked to her about it. As her supervisor, you should be invested in her scientific career, and you should have told her how not being first author negatively impacts her career. In my country, it is often necessary to publish at least one paper as a first author if you want to get a PhD, and since this is a paper about two years of her work it sounds like this should be an important paper for her.

So in this second case, I think that the question shouldn't have come up for you, because you should have had a discussion about it with her. And you should have pushed her to at least try to write the paper herself. It seems weird to me that you don't mention a conversation like this at all.

Frankly it sounds like you just don't like her and don't want to give her proper credit, but I realize that I do not have enough information to make this judgment. I'm just going by the way you phrase it as her "acting up". Currently the opposite seems true to me - you are taking away her research and then you even consider to not even give her second authorship. It sounds like you are the one acting up.

In my opinion, I do not feel she is in the wrong. A reasonable authorship order would be Her, You, Postdoc, PI. Or perhaps with an asterisk that says the first and second author contributed equally.

She collected the data, it belongs to her. She needed help, turned to you. Now, she is having people step in on her data and publish it without a discussion on authorship. And do not be so certain that without you or the postdoc, she would never publish. That is not an attitude you want to cultivate in yourself.

Can you imagine if you did this to your PI and their grant funded data?

I will also give a word of advice about this behavior- this could have short term benefits but long term damage to your reputation. Nothing will make potential collaborators balk at working with you like being unfair with authorship. Be very careful about the reputation you cultivate. Having a reputation as a positive, fair, and reasonable collaborator opens many doors in academia.

Assuming your are coming from a STEM field (or any other field) where the rank of authorship is determined by how much every author contributed to the publication, the PhD student who drafted the paper should be first author.

Here's why: You do not only have to think about the work load every author had, but also keep in mind the creative work, i.e. doing an outline, drawing graphs and so on. Apparently, you did some analyses, graphs and minor text contribution (compared to the rest of the text). Proof-reading should not be taken into account, since somebody who only proof-read an article would not deserve any authorship, some might argue not even an acknowledgement (but rather nice "Thank you" in person and a free coffee or something similar).

It seems like the PhD student did most of the manuscript which you then revised by adding your analyses and conclusions. This is a substantial part in writing a paper, but it does not grant you the right to take first authorship.

Now to your post-doc supervisor's role: Even if this would not have been able without the post-doc, merely being in a supervising role and giving advice or guidance will put your name at the end of the author list, where the supervising professor is usually the very last author (as this is the position that most likely tells the reader who is the big supervisor behind the research effort).

To summarize:

• Lots of experimental work and drafting the paper: First author.


• Additional work and revisions: Second author.


• Supervisor who is not the professor: Second (or third, fourth, ...) to last from the professor.

Another possibility is to list the authors alphabetically and state this choice in the acknowledgements or in a first-page footnote, if the template allows that. Although this may not be immediate to grasp, the readers who really bother will easily deduce that this means equal attribution. (*)

This way out of the sorting dilemmas requires that everybody buries the hatchet, and that each understands that the paper could have not come to light without each of the authors: no properly collected data, no thoughtful interpretations, no accurate information delivery. Effectively these are the three pillars of a well-written, say also 'well-readable', good paper.

The first author in lexicographic order will be perceived as the main one in plain references, wishing for you all that you get spades of them in the first place. This is a little advantage but not a substantive or lasting one. The other authors may still direct their own readership to the equal-attribution statement when this is appropriate, say in their own résumé, with a side annotation or the like. Really interested readers will find out the disclaimer while reading the paper.

Also, there are the other marks of seniority such as who is the corresponding author. Without using the above disclaimer, you might trade the first author position -- ownership of production -- for the corresponding author position -- ownership of communication. Ideally nobody should really 'own' the paper (and factually copyrights are being hander over), rather feel like a steward/stewardess of the findings and achievements in it. Ideally.

Let the emotions simmer. Then double check with the journal information, and possibly with the responsible editor, if your preferred option is feasible. It would be a pity to waste the negotiation efforts for a plan that is not implementable.

(*) Actually you could also plainly write: X did this, Y did that, etc. Each part demands responsibility and professionalism, so no-one should feel vilified for dealing with the lesser, menial tasks. This goes well with the alphabetical order.

If, as according to the edit, the PhD student handed you the dataset to work with (with apparently poor explanation, purpose, or quality), and you recrafted questions to ask based on the data, analyzed, summarized, and drew conclusions from your data, that is your paper based on her data. Since she provided a comparatively small portion of the work (since she only collected data, not did anything with it), and you did a larger portion, at the University I am going to (University of Washington - Bothell Campus), you would be attributed first.

It's also worth noting that, if we use pre-compiled datasets, we cite where we got the dataset from, but don't include them as an author. In this case you and the post-Doc would be the only authors of the paper, and citing the PhD student as an author at all would be up to you.

Additionally, if the paper were to be presented at a conference, it is the first author who is invited to present (according to my research professor). Since you said that you were the one to come up with the questions and analyze the data, it would make more sense for you than her to present, and it also indicates the work done, so you should go as first author.

You can also look at it as the definition of author(n) a person who writes. As she did no writing, editing, proofreading, or such, she is not an author in general, and wouldn't receive any authorship credit.

You can also always ask the post-Doc, or your college's Research Board (or equivalent, whoever is in charge of releasing research papers), or put names in alphabetical order and specify who did what.